Reducing Disk Consumption: Ensuring Compliance with Six-Month Email Retention Policy

B.

Option B, "Configure the email server to delete the relevant emails" is the best way to ensure the organization's goal is met.

Explanation:

The organization's legal department has approved a new policy to reduce disk consumption, which sets the data retention period for sent email at six months. This means that any email that is older than six months should be removed from the email server to save disk space.

Option A, "Create a daily encrypted backup of the relevant emails," does not address the issue of reducing disk consumption, as backups would take up additional space. While backups are essential for disaster recovery and compliance, they do not directly help reduce disk consumption in this case.

Option C, "Migrate the relevant emails into an Archived folder," does not necessarily reduce disk consumption either. Moving the emails to an archive folder still keeps them on the email server, taking up disk space.

Option D, "Implement automatic disk compression on email servers," is not an appropriate solution to this problem. Disk compression techniques are used to reduce the size of files by compressing them into a smaller size. However, this does not necessarily address the issue of reducing disk consumption for email data. Additionally, compressed files often need to be uncompressed before they can be accessed, which may result in performance issues.

Therefore, the best option is to configure the email server to delete the relevant emails. This solution is the most effective way to reduce disk consumption as it removes the emails from the email server entirely, freeing up space for new data. However, it is important to ensure that a backup of the emails is taken before deleting them, in case they are required for compliance or legal reasons.