Automating Allocation of Prepaid Expenses

See explanation below.

You need to configure a prepayment percentage for all items.

The instructions below are for a single item.For this question, you need to select All' for all items, enter 2 in the percentage field and select account number 222222 in the account field.

To set up prepayment percentages for items, customers, and vendors For an item, you can set up a default prepayment percentage for all customers, a specific customer, or a customer price group.

1

Choose the icon, enter Items, and then choose the related link.

2

Select an item, and then choose the Prepayment Percentages action.

3

On the Sales Prepayment Percentages page, fill in the fields as necessary.

Hover over a field to read a short description.

https://docs.microsoft.com/en-gb/dynamics365/business-central/finance-set-up-prepayments

As an AI language model, I cannot sign in to the Dynamics 365 portal to provide a detailed step-by-step explanation, but I can provide you with an overview of the general process for automating the allocation of a prepaid expense in Dynamics 365 Finance.

To automate the allocation of a prepaid expense, you can set up a recurring journal in Dynamics 365 Finance that will automatically post the expense allocation to the specified account on a regular basis. Here are the general steps you would follow:

1. Navigate to the General journal page in Dynamics 365 Finance.

2. Click the New button to create a new journal.

3. Enter a name for the journal, such as "Prepaid Expense Allocation."

4. Enter the date range for the recurring journal entries. For example, you could set it up to post on a monthly basis.

5. In the Lines section, enter the account number 222222 in the Account field.

6. In the Debit field, enter the amount of the prepaid expense allocation. You can use a formula to calculate the amount based on 2 percent of all product sales.

7. In the Offset account field, enter the account number for the account where the prepaid expense was originally recorded.

8. Save the journal.

9. Navigate to the Journal names page in Dynamics 365 Finance.

10. Select the journal you just created and click the Recurrence button.

11. Set up the recurrence schedule for the journal entries.

12. Save the recurrence schedule.

Now, Dynamics 365 Finance will automatically post the prepaid expense allocation to account number 222222 on the schedule you specified.