Configure Alerts for External Document Sharing in Microsoft OneDrive
Question
You need to be alerted when users share sensitive documents from Microsoft One Drive to any users outside your company.
What should you do?
Answers
Explanations
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https://docs.microsoft.com/en-us/microsoft-365/compliance/dlp-learn-about-dlp?view=o365-worldwideTo be alerted when users share sensitive documents from Microsoft OneDrive to any users outside your company, you should create a data loss prevention (DLP) policy from the Microsoft 365 compliance center.
A DLP policy helps organizations protect sensitive data by automatically detecting and preventing the unauthorized sharing of sensitive information. With a DLP policy, you can define rules and conditions that determine how sensitive data should be handled, and what actions should be taken if a violation occurs.
To create a DLP policy in the Microsoft 365 compliance center, follow these steps:
Sign in to the Microsoft 365 compliance center (https://compliance.microsoft.com/) as a global administrator or compliance administrator.
From the left-hand menu, select "Data loss prevention" under "Information protection."
Click on "Create a policy" to start the policy creation wizard.
Select the location where you want to apply the policy. In this case, select "OneDrive."
Define the sensitive information types you want to protect. For example, you might want to include types such as "Credit card numbers" or "Social security numbers."
Define the conditions that will trigger a policy violation. In this case, you want to create a condition that triggers when a user shares a sensitive document with anyone outside the company. To do this, select the "Sharing" option under "Activities," and then select the option for sharing with "People outside your organization."
Define the actions that should be taken when a violation occurs. In this case, you want to be alerted when a user shares a sensitive document with someone outside the company. To do this, select the "Send an email notification to the following people" option under "Actions," and enter the email addresses of the people who should receive the alert.
Review and save the policy.
Once you have created the DLP policy, it will be automatically enforced on OneDrive, and you will receive alerts when a user shares a sensitive document with someone outside the company. You can also view reports and investigate policy violations from the Microsoft 365 compliance center.
