Due to a new government regulation, a project change is required.
The project manager evaluates the change and realizes a representative from the legal department will need to approve the change as well.
The project manager should:
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A. B. C. D.B.
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The correct answer is B. extend a formal invitation to the legal department representative to join the CC.
Explanation:
Whenever a change in a project is required, it is important to follow the project change management process. This process is designed to ensure that all changes are evaluated, approved, and implemented in a controlled and consistent manner, to minimize the impact on the project's objectives.
In this scenario, the project manager has evaluated the change and realized that a representative from the legal department will need to approve the change as well. This means that the legal department's approval is a critical part of the change process and cannot be overlooked.
Therefore, the project manager should extend a formal invitation to the legal department representative to join the change control board (CC). The CC is responsible for reviewing, evaluating, and approving or rejecting all project changes. Including the legal department representative in the CC will ensure that the legal requirements of the new government regulation are met and that the change is legally compliant.
Option A, to follow the change process flow and notify the legal department after the change is implemented, is incorrect because the legal department representative needs to approve the change before it is implemented. Waiting until after the change is implemented could result in the project being out of compliance with legal requirements.
Option C, to hold a separate meeting with the legal department representative and ask for approval, is also incorrect because it could result in the legal department representative making a decision in isolation, which could lead to misunderstandings and conflicts.
Option D, to notify the legal department representative in the event of an upcoming audit, is also incorrect because it does not address the need for the legal department representative to approve the change before it is implemented.