A project manager has been assigned a project with a budget of $50,000
Three change requests are submitted during execution that will increase the overall project cost to $60,000
Which of the following steps should the project manager perform NEXT?
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A. B. C. D.A.
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The correct answer is C. Speak with the project sponsor and provide a detailed analysis of the changes and impacts to the project budget.
Explanation: Whenever a change request is submitted that will impact the budget, the project manager must analyze the potential impact of the change on the budget and schedule before deciding on how to proceed. In this scenario, the change requests would increase the project budget by 20% and the project manager must determine if the budget can accommodate the change request. The project manager must also evaluate if the change requests align with the project objectives, scope, and timelines.
Option A: Wait until the change requests are approved by the change control board (CC) This option is not appropriate because the project manager must analyze the impact of the changes on the budget and schedule, and communicate the potential changes to the stakeholders.
Option B: Approve the changes because the additional functionality is required to complete the process. This option is not appropriate because the project manager must ensure that any changes align with the project objectives, scope, and timelines. Simply approving the changes may result in scope creep or budget overrun.
Option D: Schedule the changes as part of the second phase of the project when additional funding will be available and work can be completed. This option is not appropriate because the change requests may be critical to the current phase of the project, and postponing them may impact the overall project success. Additionally, it is not guaranteed that additional funding will be available for future phases of the project.
Therefore, the best option is to communicate with the project sponsor and provide a detailed analysis of the changes and their impacts on the budget, schedule, and project objectives. This communication will enable the project sponsor to make informed decisions about whether to approve the change requests and allocate additional funds, or to reject them in favor of the original project plan.